Keeping personnel records in an organization in Poland
Keeping personnel records in an organization operating in the territory of Poland, is mandatory for legal activity. Personnel documentation is subject to the labor legislation of the Republic and must fully comply with labor law standards. Independent personnel documentation – is a complex process for a foreigner. A competent solution to avoid problems with personnel records is to use the personnel support service in our consulting agency.
What does the «Outsourcing of personnel records» service include»
Outsourcing services for personnel documentation guarantee protection for the business from inspections by regulatory authorities, proper documentation of personnel records, and submission of reports to the Pension Fund and government structures with the frequency established by law.
The personnel outsourcing conducted by our company includes the following aspects:
- hiring – we prepare employment documents for the position, enter information into the personnel accounting program;
- we create a personal file for the new employee, fill out the employment record book in accordance with the order of hiring, and ensure the availability of necessary copies of education, certificates of completed training courses, and passport data;
- we monitor work schedules, prepare orders for vacations;
- we accept and process sick leave certificates, monitor the deadlines for employees' medical examinations;
- we develop internal regulations and job descriptions for employees, create official orders that organize the daily work of the company;
- we issue travel orders;
- we interact with the accounting department when transferring documentation for payroll calculation;
- we compile staffing schedules for occupational safety training, vacations, which comply with the directives of the company's management and the labor law norms of Poland;
- we provide certificates of payment and employment;
- we work out employee schedules, organizing working hours;
- we interact directly with employees when preparing applications for vacant positions and reviewing candidates;
- we process regular and problematic terminations;
- we prepare and submit the company's reports to the relevant authorities.
We offer comprehensive services for personnel accounting, ensuring the legality of the company's activities on Polish territory.
Advantages of delegating the authority of personnel record management to us
Engaging an outsourcing company for the proper organization and management of personnel records in Poland allows avoiding problems with personnel accounting in a foreign country, effectively setting up an electronic employee database, and focusing on business operations.
Our advantages include:
- risk minimization – we have extensive experience in personnel accounting and know labor legislation;
- promptness – we adhere to deadlines for processing, reporting, and preparing daily documentation;
- professionalism of the staff – specialists successfully solve routine and non-standard tasks;
- responsibility – we specify our own responsibility for actions taken in the cooperation agreement.
The cost of outsourcing personnel accounting is lower than the payment for the work of the HR department in the company. By ordering personnel accounting services from us, the firm invests in its legal and successful activities in Poland, regardless of the time of business establishment.
