Personnel accounting outsourcing: what tasks can be delegated to specialists

Payroll outsourcing is becoming increasingly popular among companies seeking to optimize their business processes and reduce costs. Delegating HR accounting tasks to specialists allows focusing on core business tasks, improving personnel management quality, and ensuring compliance with all regulatory requirements. In this article, we will examine which HR accounting tasks can be outsourced.

Key HR accounting tasks that can be outsourced

Outsourcing HR accounting covers a wide range of tasks that can be delegated to specialized companies:

Maintaining employee personal files

Outsourcing HR accounting specialists can ensure the proper documentation and maintenance of employee personal files, including:

• Collection and storage of documents: Preparation and storage of employment contracts, orders for hiring, transfers, and dismissals.
• Maintenance of accounting cards: Filling out and updating employee personal cards.
• Accounting for vacations and sick leaves: Maintaining vacation schedules and accounting for sick leaves.

Payroll calculation

Payroll outsourcing includes:

• Payroll calculation: Preparation of pay slips and conducting payroll calculations taking into account all allowances and deductions.
• Accounting for worked hours: Maintaining time sheets and calculating overtime.
• Calculation of taxes and contributions: Calculation and withholding of taxes and contributions to pension and social funds.

HR documentation

Outsourcing specialists can take on the maintenance of all HR documents, including:

• Preparation of orders: Preparation and execution of orders for hiring, transfers, dismissals, and business trips.
• Maintenance of employment records: Filling out and updating records in employees' employment books.
• Maintenance of accounting registers: Keeping journals for orders and other HR documents.

Consulting on labor law issues

Outsourcing companies can provide consultations on various labor legislation issues:

• Consultations on employment contracts: Assistance in drafting and amending employment contracts in accordance with the law.
• Resolution of labor disputes: Consultations on resolving labor conflicts and disputes.
• Ensuring compliance with legislation: Assistance in meeting all requirements of labor legislation and regulatory acts.

Advantages of payroll accounting outsourcing

Outsourcing HR accounting has several advantages:

Cost reduction. Outsourcing allows for reduced costs of maintaining in-house HR accounting specialists and lowers administrative expenses.

Improvement of service quality. Specialized companies have experience and knowledge in HR accounting, ensuring high service quality and minimizing errors.

Ensuring confidentiality. Professional outsourcing companies ensure confidentiality and security of employees' personal data.

Transferring HR accounting tasks to outsourcing allows focusing on core business processes and the company's development strategy.

«Outsourcing HR accounting is an effective way to optimize business processes, reduce costs, and ensure high-quality personnel management.»

Outsourcing of personnel accounting provides companies with the opportunity to transfer routine and labor-intensive tasks to specialists, which allows for cost reduction, improved service quality, and compliance with all regulatory requirements. Maintaining employee personal files, payroll calculation, personnel record management, and consulting on labor law issues are just some of the tasks that can be outsourced. The advantages of outsourcing include cost reduction, improved service quality, ensuring confidentiality, and the ability to focus on core business activities.