The issuance of permits in Poland is an important stage for companies engaged in foreign economic activity. Understanding the procedures and requirements will help avoid delays and fines when importing and exporting goods. In this article, we will discuss the main steps and documents required for obtaining customs permits in Poland.
Main types of customs permit documents
To successfully conduct foreign economic activity, it is necessary to issue various types of customs permit documents. The main ones include:
- Export declaration: A document confirming the export of goods outside the European Union.
- Import declaration: A document confirming the import of goods into the territory of the European Union.
- Certificates of origin: Documents confirming the country of origin of the goods.
- Licenses and permits: Documents required for the import or export of certain categories of goods (for example, military goods, chemicals, pharmaceuticals).
- Invoices and specifications: Documents containing detailed information about the goods, their value, and delivery terms.
The process of obtaining customs permit documents
The issuance of customs documents in Poland includes several key stages:
Document preparation
At this stage, it is necessary to gather all the required documents for customs clearance:
- A commercial invoice indicating the value of the goods, delivery terms, and details of the seller and buyer.
- A packing list containing information about the quantity and weight of the goods, packaging, and labeling.
- Certificates of origin for the goods, if required.
- Licenses and permits for import or export, if required.
Submission of the declaration
Customs declarations can be submitted both electronically and on paper. In Poland, the CELINA electronic declaration system is used, which simplifies and speeds up the declaration submission process.
- Registration in the CELINA system: To submit declarations, you must register in the electronic declaration system.
- Filling out the declaration: Fill in all necessary fields in the declaration, including information about the goods, their value, delivery terms, and other data.
- Submission of the declaration: Send the completed declaration through the CELINA system or submit it in paper form to the customs authority.
Payment of customs fees and duties
After submitting the declaration, it is necessary to pay all required customs fees and duties. The amount of duties depends on the type and value of the goods, as well as on the tariff rates established for specific categories of goods.
Inspection and release of goods
After submitting the declaration and paying the duties, customs authorities conduct an inspection of the documents and goods. In the case of a successful inspection, the goods are released for free circulation within the EU or for export outside its borders.
«Thorough preparation and proper documentation of customs documents will help avoid delays and additional costs when conducting foreign economic activity.»
Tips for successful customs documentation
To successfully process customs permit documents in Poland, it is worth considering several practical recommendations:
- Study the requirements: Carefully study the document requirements for your type of goods and the destination country.
- Use the services of brokers: If necessary, consult customs brokers who can help properly prepare documents and submit declarations.
- Meet deadlines: Submit documents in advance to avoid delays in deliveries.
- Control the process: Continuously monitor the processing and status of your declarations through the CELINA system or contact the customs authorities.
- Train employees: Train your company's employees on customs clearance requirements and procedures to avoid mistakes and misunderstandings.
The preparation of customs permit documents in Poland is an important aspect of foreign economic activity. Careful preparation, correct completion of declarations, and timely submission of documents will help avoid problems and ensure successful customs procedures. By following the above recommendations and seeking help from professionals if necessary, you can significantly simplify and expedite the customs clearance process for your goods.
