Hiring and employment
The first stage of personnel record management begins with the process of hiring and onboarding new employees.
The processes of this stage include:
- Recruitment: Developing job descriptions, posting advertisements, conducting interviews, and selecting candidates.
- Document processing: Signing employment contracts, confidentiality agreements, and other necessary documents.
- Conducting orientation: Familiarizing new employees with the company's rules and policies, introducing them to the work process and occupational safety.
Personnel accounting
After hiring, it is necessary to maintain personnel records, including updating information about employees, their status changes, and personal data.
Processes of maintaining personnel records:
- Employee registration: Entering employee information into the company's database.
- Updating data: Making changes to employees' personal data (for example, changing address, marital status, etc.).
- Accounting for vacations and sick leaves: Tracking the use of vacation and sick days by employees.
Managing labor relations
This stage includes ensuring compliance with labor legislation, regulating relationships between employees and employers, as well as resolving conflicts and disputes.
Processes of managing labor relations:
- Drafting and execution of employment contracts: Compliance with the requirements for the content and execution of employment contracts.
- Dispute resolution: Resolving conflicts between employees and employers, including through negotiations and consultations.
- Compliance with legislation: Ensuring compliance with labor legislation in relations with employees.
Personnel management and development
At this stage, personnel management is carried out, including motivation, development, and training of employees.
Personnel management processes:
- Assessment and development: Conducting employee performance evaluations, developing individual development and training plans.
- Motivation: Applying methods of employee motivation, such as bonuses, incentives, and career growth opportunities.
- Adaptation: Supporting new employees in the process of adapting to the work environment and company culture.
Termination and completion of employment relationships
The final stage includes the termination of employees and the completion of their employment relationships with the company.
Processes for terminating employment relationships:
- Resignation: Processing resignation letters and preparing the necessary documents.
- Termination at the initiative of the employer: Compliance with legal requirements when terminating employment for various reasons, including layoffs and disciplinary actions.
- Payment of compensations and calculation of the termination of employment relations: Calculation and payment of compensations, vacation pay, and other payments upon termination of employment relations.
Personnel accounting It includes many processes and stages, starting from hiring and onboarding to the completion of employment relations with employees. Effective management of the company's human resources is a key factor in its success and development.
Keeping a time sheet and payroll calculation
This stage includes tracking employees' working hours and calculating their wages based on hours worked and other factors.
The processes of this stage include:
- Time tracking: Maintaining time sheets for each employee, recording the start and end times of work, breaks, and vacations.
- Payroll calculation: Calculation of wages based on hours worked, pay rates, and other factors such as additional benefits and deductions.
Ensuring compliance with labor legislation
At this stage, ensuring compliance with labor legislation is carried out both by the employer and by the employees.
The processes for ensuring compliance with legislation include:
- Adherence to labor law standards: Carrying out all necessary actions and providing rights and benefits as stipulated by law.
- Conducting audits and inspections: Checking the company's compliance with labor legislation and internal policies in this area.
- Employee training: Conducting training and informing employees about their rights and obligations under labor legislation.
Maintaining documentation and reporting
At this stage, the necessary documentation is maintained and reporting is prepared in accordance with legal requirements.
The processes of documentation and reporting include:
- Preparation and storage of documents: Maintenance and storage of all necessary documents related to employment relations in accordance with legal requirements.
- Preparation of reports: Preparation and submission of various reports and declarations to state statistics bodies, tax authorities, and other organizations within the established deadlines.
Development of the personnel management system
At this stage, continuous development of the personnel management system is carried out to enhance the efficiency and effectiveness of personnel work.
The processes of developing the personnel management system include:
- Analysis and optimization of processes: Conducting an analysis of existing personnel management processes and implementing improvements to increase their efficiency.
- Implementation of new technologies: Utilizing new technologies and software tools to automate and optimize personnel management processes.
- Training and development of staff: Conducting training and development for employees to enhance their professional skills and competencies.
Personnel record management includes many stages and processes, starting from hiring and onboarding employees to developing the personnel management system. Each stage plays an important role in ensuring effective management of the company's human resources and achieving its strategic goals.
